Instructions for Advanced Degree Candidates
2014 Mid-Year Commencement Exercise
Combined Undergraduate & Advanced Degree Ceremony
Saturday, December 20, 2014, 9:00 a.m. to 12:00 p.m.
Stan Sheriff Center

All participating graduates must register by December 12, 2014.

Place/Time

Combined Undergraduate & Advanced Degree Ceremony
Stan Sheriff Center
Candidates report by 8:00 a.m. to Stan Sheriff Center loading dock area (please see map below).

Guests

Please limit your guests to five (5) individuals. No tickets will be issued. Gates will open at 7:45 a.m. We strongly recommend that your guests arrive early, as the doors to the Stan Sheriff Center will be closed when the arena reaches maximum capacity.

Balloons and strollers are not allowed into the arena for safety reasons. Also, advise your guests that photographs and videos may be taken from their seats only.

Parking

Plan to arrive early, as considerable congestion surrounding the campus is expected. Graduates arriving before their guests should park at Zone 22 (Hawaiʻinuiākea lot). A shuttle will be provided to and from the Stan Sheriff Center for graduates.

Campus parking for guests is free but limited on graduation day. Carpooling is strongly encouraged. UH Shuttles will be available from various locations throughout the campus area. Please check the UH Commencement Transportation webpage for more information.

The road leading from the Waiʻalae gate entrance to the Stan Sheriff Center will be closed before and during the ceremony. The area near the ROTC buildings is reserved.

For disability access information for your guests, please call 956-GRAD.

Prior to Commencement

Print your Name Card page produced by the online registration system and bring it to the ceremony. Include pronunciation hints, if necessary, for the name reader.

All candidates must have cap, gown and hood in order to participate. Alteration of gowns is prohibited (i.e. shortening the length). Please refrain from decorating your caps with any items that may obstruct the view of your fellow candidates seated behind you.

Please obtain the appropriate hood in advance from the UH Mānoa Bookstore.

  • Master's, DArch, DNP, DrPH, JD, LLM, and MD candidates are to wear their hoods to the ceremony.
  • PhD candidates will carry their hoods as their sponsor will hood them on stage as their dissertation is read aloud during the ceremony.

Day of Commencement

Caps should be worn at all times. The cap should be worn squarely on the top of the head. The front of the cap, which has the shorter point, should be centered directly over your nose. The tassel should be worn on the left side, signifying that you already have an undergraduate degree.

Hood

Master's, DArch, DNP, DrPH, JD, LLM, and MD candidates – The trim at the front should fall at collarbone level. Keep the hood in place by attaching the cord to a button, or pin the cord underneath the gown. The border at the back is turned outward and under so that the colors form a teardrop shape. The cord is attached directly to its opposite button so that the hood does not slip off. Please feel free to ask any of the commencement volunteers or marshals to assist you in properly arranging your regalia.

PhD candidates – You will be hooded by your sponsor during the ceremony. Prior to the ceremony, your sponsor will carry your hood over his/her left arm. Hood should be folded in half, colored felt side facing up, with the tip of the collar pointing down.

Assemble at the Stan Sheriff Center security entrance by 8:00 a.m. Line up in double-file lines behind the appropriate sign for your degree and college (see Loading Dock map above). If you are uncertain where to line up, please refer to your name card. Friends who wish to sit together during the ceremony must line up one behind the other or they will be separated.

Traditionally, flower lei are not presented or worn until after the ceremony. No balloons are allowed into the Stan Sheriff Center.

Note: Large bags (purses, backpacks, etc.), placards or signage, beach balls, and pets (excluding service animals) will not be allowed on the arena floor. Plan to have your guests keep your personal belongings until after the ceremony.

Note to Parents: Children (including infants) will not be allowed to accompany graduates in the ceremony. Please plan to have your guests watch your children during the ceremony.

Candidates needing disability accommodations are required to contact the KOKUA program at 956-7511.

Procession

The student procession into the arena will begin promptly at 8:30 a.m. under the direction of your college student marshal. The PhDs and sponsors will lead from the front of the processional lines. All graduates will be seated on the arena floor facing the stage. Refer to floor map for additional seating details.

**Subject to change. Layout will vary depending on number of graduates registered to participate.

Ceremony

PBCSE, Master's, DArch, DNP, DrPH, LLM, JD and MD Candidates: The faculty marshal will ask you to rise when your college and degree are called. Follow your college student marshal single file up to the right side of the stage. You will take your first photograph on the arena floor before going on stage. The second photograph will be taken on stage. Present your printed Name Card to the name reader (ensure that it is folded in half) as you cross the stage. As your name is read, move to stage center to receive diploma cover and congratulations, exit the stage and return to your original seat. Remain standing until you are instructed to be seated by the faculty marshal.

PhD Candidates: You and your sponsor will be led, single file, to the right side of the stage. Present your printed Name Card (folded in half) to the name reader, and stand on the place-marking in front of the podium. You will be hooded by your sponsor and the faculty marshal as the name reader reads your name and dissertation title. Your first photograph will be taken here. You will proceed across the stage, shake hands with the Chancellor and administrators, receive your diploma cover, and take your second photograph. You and your sponsor will both return to your seats on the arena floor. Please remain standing until the Chancellor instructs you to be seated.

After the Ceremony

Meet your guests by the appropriate alphabetical sign on the following fields:

  • A-N: Clarence T.C. Ching Complex ***
  • O-Z: Les Murakami Stadium ***

*** Subject to change. Distribution of letters based on number of graduates registered to participate.

We recommend that you meet guests with physical disabilities at a location closer to the Stan Sheriff Center.

Diplomas

Because semester records will not be available by the date of commencement, the conferring of degrees at the ceremony is provisional, pending verification that degree requirements have been met. Diplomas will be available for pickup 10 weeks after the ceremony at the Office of the Registrar, Queen Liliʻuokalani Center for Student Services 010. To receive your diploma by mail, complete a "Request to Mail Diploma" card at that office (be sure to check on postal costs for mailing outside the United States). For further information, call 956-8010.

Photographs

Audience members can take photographs from their seats only. A photographer will take two photographs of each candidate. After commencement, you will receive an email message from the photographer with a link to view your proof online. You may order additional photographs at that time. If you do not wish to have your contact information forwarded to the photographer, please submit your request in writing by December 1, 2014 to ATTN: Commencement 2014, 2500 Campus Road, Hawaiʻi Hall 209, Honolulu, HI 96822.

If you have questions or concerns, please email graduate@hawaii.edu, or call 956-GRAD.