Instructions for Advanced Degree Candidates
2014 Mid-Year Commencement Exercise
Combined Undergraduate & Advanced Degree Ceremony
Saturday, December 20, 2014
Stan Sheriff Center

All graduates must register to participate in the ceremony by December 12, 2014.
Place/Time

Combined Undergraduate & Advanced Degree Ceremony
9:00 a.m. - 12:00 p.m. – Stan Sheriff Center
Candidates report by 8:00 a.m. to Stan Sheriff Center Security Entrance.

Tickets

Please limit your guests to five (5) individuals. No tickets will be issued. Gates will open at 7:45 a.m. We strongly recommend that your guests arrive early, as the doors to the Stan Sheriff Center will be closed when the arena reaches maximum capacity.

Balloons and strollers are not allowed into the arena for safety reasons. Also, advise your guests that photographs and videos may be taken from their seats only.

Parking

All campus parking will be free, and all parking areas, except the area near the ROTC buildings will be open to the public. Please note that the road leading from the Waiʻalae gate entrance will be closed once the parking structure is full. The road will reopen following the ceremony for exiting only. Plan to arrive early, as there will be considerable congestion surrounding the campus entrances. Those needing disability parking are especially encouraged to arrive early

Before Arrival

All candidates must have cap, gown and hood in order to participate. Please obtain the appropriate hood in advance from the UH Bookstore. We ask that you refrain from decorating your cap with items that will obstruct the view of your fellow candidates.

  • Master's, DArch, LLM, JD and MD candidates are to wear their hoods to the ceremony.
  • DrPH/PhD candidates are to carry their hoods.

The trim at the front should fall at collarbone level. Keep the hood in place by attaching the cord to a button, or pin the cord underneath the gown. The border at the back is turned outward and under so that the colors form a teardrop shape. The cord is attached directly to its opposite button so that the hood does not slip off. Volunteers will assist you with this.

Note: Large bags (purses, backpacks, etc.), placards or signage, beach balls, and pets (excluding service animals) will not be allowed on the arena floor. Plan to have your guests keep your personal belongings until after the ceremony.

Note to Parents: Children (including infants) will not be allowed to accompany graduates in the ceremony. Please plan to have your guests watch your children during the ceremony.

Print your Commencement Confirmation page from the online registration system and bring it to the ceremony. Include pronunciation hints, if necessary, for the reader.

Plan to arrive early, as considerable congestion surrounding the campus is expected. Campus parking is free and all parking areas will be open to the public except the area by the ROTC buildings. The road leading from Waiʻalae gate entrance to the Stan Sheriff Center will be closed once the parking structure is full. For disability access information for your guests, please call 956-GRAD. Candidates needing disability accommodations are required to notify the KOKUA Program at 956-7511.

Arrival

Assemble at the Stan Sheriff Center Security Entrance by 8:00 a.m. Line up in double-file lines behind the appropriate sign for your degree and college. Friends who wish to sit together during the ceremony must line up one behind the other or they will be separated.

Traditionally, flower lei are not presented or worn until after the ceremony. No balloons are allowed into the Stan Sheriff Center.

Ceremony

Procession begins promptly at 8:30 a.m. under the direction of your college student marshal. All graduates will be seated on the arena floor facing the stage.

Caps should be worn at all times except during the playing of Hawaiʻi Ponoʻi, the alma mater and the national anthem, when men should remove their caps. The tassel should be worn on the left side, signifying that you already have a degree.

PBCSE, Master's, DArch, LLM, MD, JD Candidates (in that order): Rise when your college and degree are called, follow your marshal single file up to the right side of the stage.

Present your printed commencement confirmation to the name reader (ensure that it is folded in half) as you cross the stage. As your name is read, move to stage center to receive diploma cover and congratulations, exit the stage and return to your original seat. Remain standing until you are instructed to be seated.

PhD and DrPH Candidates: You and your sponsor will be led, single file, to the right side of the stage. Present your printed commencement confirmation sheet (folded in half) to the name reader, and stand on the place-marking in front of the podium. You will be hooded by your sponsor and the faculty marshal as the name reader reads your name and dissertation title. Your sponsor will walk behind the stage and be seated with the faculty. You will proceed across the stage, shake hands with the Chancellor and administrators, receive your diploma cover, and proceed to upper stage seating with the faculty. Please remain standing until the Chancellor instructs you to be seated.

After the Ceremony

Meet your guests near the appropriate alphabetical signs on the athletic fields:

  • A-J meet at the football practice field,
  • K-T meet at the soccer field,
  • U-Z meet at the Softball Stadium.

We recommend that you consider meeting guests with physical disabilities at a location closer to the Stan Sheriff Center.

Diplomas

Because semester records will not be available by the date of commencement, the conferring of degrees at the ceremony is provisional, pending verification that degree requirements have been met. Diplomas will be available for pickup 10 weeks after the ceremony at the Office of the Registrar, Queen Liliʻuokalani Center for Student Services 010. To receive your diploma by mail, complete a "Request to Mail Diploma" card at the Office of Admissions and Records (be sure to check postal rates for mailing outside the United States). For further information, call 956-8010.

Photographs

Audience members may take photographs and video from their seats only. A photographer will take a photograph of each candidate receiving his/her diploma. After commencement, you will receive an email message from the photographer with a link to view your proof online. You may order additional photographs at that time. If you do not wish to have your contact information forwarded to the photographer so that he may send your proof, please submit your request in writing by December 9, 2014 to the Commencement Coordinator, 2500 Campus Road, Hawaiʻi Hall 209, Honolulu, HI 96822.

For further information, email graduate@hawaii.edu, or call 956-GRAD.